Xavier University - Ateneo de Cagayan, the premier academic institution situated at the heart of Cagayan de Oro City in Northern Mindanao, is among Asia’s top universities, based on the 2016 Asian University Rankings released by London-based education and career consultancy Quacquarelli Symonds.

Parents, guardians, benefactors, and students may contact our Admissions Office through (088) 853-9800 local 9835 / 9151 / 9152 / 9153 or email This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

1. Tertiary Admissions Flowchart - External Applicants

2. Tertiary Admissions Flowchart - Internal Applicants

3. Tertiary Admissions Flowchart - Transferee

4. SHS Admissions Flowchart - External

5. SHS Admissions Flowchart - Internal - Internal

 

Higher Education Admissions Procedure

Step1.      

Evaluation and Requirements @ Admissions & Aid Office

  • OFF FOR 1 TO 3 SEMESTER/S, comply the following requirements:
  1. Note of Acceptance from College Dean
  2. XU Transcript of Records for internal Evaluation (2 semesters up)
  3. Medical & Dental Clearance @ XU infirmary (2 semesters up)
  • OFF FOR 4 SEMESTERS and above, comply the following requirements:
  1. Note of Acceptance from College Dean
  2. Take Assessment Exam @ University Testing Center
  3. Medical & Dental Clearance @ XU Infirmary
  4. XU Transcript of Records for Internal Evaluation
  5. Fill-up Application form for re-admissions
  6. Printed copy of test results on Assessment Test

Step2.     

Interview with Admissions & Aid  Director for issuance of Admissions Clearance Slip

Step3.     

Proceed with enrollment process

2nd Courser & Professional Education (XU Graduates)

Higher Education Admissions Procedure

Step1.   

Evaluation and Requirements @ Admissions & Aid Office

Comply the following requirements:

  1. Secure Note of Acceptance from College Dean
  2. XU Transcript of Records
  3. Take Assessment Exam @ University Testing Center (graduated 2 years after and above)
  4. Medical & Dental Clearance @ XU Infirmary
  5. Fill-up Application form for Re-Admissions
  6. Printed copy of test results on Assessment Test                           

Step2.     

Submit Re-admissions requirements for issuance of Admissions Clearance Slip

Step3.   

Proceed with enrollment process                    

ALG-CIT Senior High School

Admissions and Scholarship Procedure

(Grade 10 Applicants for Tech Voc. Track)

Step1.  

Apply and Submit Hardcopy of ALG-CIT scholarship application Form @ Admissions & Aid Office

Please comply the following requirements:

  1. Clear photocopy of Parents’ ITR/BIR Tax BIR Tax Exemption Certificate/ Certificate of Indigency from City Social Welfare and Development
  2. Photocopy of Transcript of Records Form 137 A (3rd quarter)
  3. Good Moral Character from the Principal or Prefect of Discipline
  4. (2) signed scholarship Recommendation Form from the school principal & Guidance Counselor
 Incomplete requirements will not be processed.

Deadline of submission for application in on  December 7, 2017

 

Step2.  

Pre-qualified ALG-CIT applicants should take and pass  XU Senior High School Entrance Examination

(Examinees will be notified via Text or email for their Test site assignment on January 2018)

Step3.  

Secure Admissions Clearance Note @ AAO (Recipient of the ALG-CIT Scholarship will be notified via Text or email)

Step4.  

Contract signing for ALG-CIT scholars with parents @ AAO

Step5.   

Proceed with enrollment process

 

foreign apps

Foreign Students (Undergraduate & Graduate)

Admissions and Enrollment General Procedure

A. ADMISSIONS

A.1 For Foreign Students who completed High School/Graduate School in the Philippines

Step1.   

Submit Application Letter to OICN Director (This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Submissions of Application Letter should be made 3 months prior to the start of the semester intended to enroll
  • (Cut-Off Months, 1st Semester:  March,  2nd Semester:  August)

Step2.   

Interview with the OICN Director (Personal or Online)  and secure clearance note for testing

Step3.    

Pay testing Fee at Finance Office

Step4.    

Take and Pass Xavier University  Entrance Exam

  • Present clearance note for testing @ University Testing Center

Step5.   

Inquire Test Results online at  apply.xu.edu.ph/users/exam_results  and follow instructions given

Step6.   

Eligible applicants access and create Online Application for admissions

6.1 Fill in Personal Information

6.2  Attach clear scanned copies of the following documents:

  1. passport pages where name, photo, birth date, birthplace, valid visa and latest entry/arrival dates appear
  1. copy of birth certificate
  2. copy of marriage certificate (for married women)
  3. Academic Credentials
  4. Freshman Undergraduate - Grade 12 Report Card 2nd Semester with remarks eligible for transfer
  5. Transferee - Transfer Credential/Official Transcript of Records (TOR)
  6.  NBI Clearance (resided in the Philippines for more than 59 days)
  7.  Notarized Affidavit of support and a Proof of Adequate Financial (Bank Certificate

with available fund equivalent to US$2,500) to cover expenses incidental to studies in  Xavier University (for those applying for SSP and student visa only)

Step7.   

Verification to be done by the Office of the University Registrar

Step8.    

Present either of the documents at the Office of the University Registrar window #18A such as : student visa  (9f), 9 (g), SSP, SRRV, SIRV, working permits, permanent foreign residents to secure  Clearance Note for Admissions.

  • Upon compliance of the above requirements, the admitted foreign student is ready to enroll.

Step9.   

Applicants will be notified via email on their application status (Offer Letter)

Step10.  

Submit  clear photocopy of Passport to Admissions & Aid Office  for Issuance of Notice of Acceptance  

  • The foreign student brings to the Bureau of Immigration (BI) copies of all his/her documents including the NOA for his/her student visa requirement. The BI Liaison Officer of OICN will assist the admitted applicant in processing his/her visa with BI, under the advisement by the OICN Director.
  • All foreign undergraduate and/or graduate applicants should comply with the Bureau of Immigration requirements of the Republic of the Philippines. Detailed procedures for conversion of Tourist visa (9a) can be downloaded at immigration.gov.ph.
  • Applicants who are below eighteen (18) years old should get a Special Study Permit (SSP) from the Bureau of Immigration. Please inquire at the OICN – BI Liaison Officer for the requirements. The “no valid visa/no SSP, no enrollment” policy is strictly implemented in compliance to Executive Order (EO) 285.

 

A.2 For Foreign Students who completed High School/Graduate School outside the Philippines

 

Step1.   

Submit Application Letter to OICN Director (This email address is being protected from spambots. You need JavaScript enabled to view it.)

  • Submissions of Application Letter should be made 3 months prior to the start of the semester intended to enroll
  • (Cut-Off Months, 1st Semester:   March, 2nd Semester:  August)

Step2.   

Interview with the OICN Director (Personal or Online)  

Step3.   

Take Otis–Lennon School Ability Test (OLSAT) from a reputable testing and assessment center and send results

              (Form  F/G) to Admissions Director (This email address is being protected from spambots. You need JavaScript enabled to view it.) or XU Entrance Exam if you are in Cagayan de Oro City

Step4.   

Applicants will be notified through email on their eligibility status. Eligible applicants access and create Online

              Application account. at apply.xu.edu.ph/users/exam_results

  • Fill in Personal Information

    4.2  Attach clear scanned authenticated* copies of the following documents:

  1. Passport pages where name, photo, birth date and birthplace appear
  2. Birth certificate
  3. Marriage certificate (for married women)
  4. Academic Credentials

Freshman Undergraduate:

  1. authenticated* High school report card and its English translation
  2. authenticated* Certificate of graduation or certified true copy of the high school diploma and its English translation.

iii. Department of Education (DEPED) certificate of eligibility for admission to college for applicant who finished High School outside the Philippines

 Transferee:

  1. authenticated* Official Transcript of Records  (TOR) with grading system and its English translation bearing the original signature of the registrar and seal of the school.

  MA/MS student:

  1.  authenticated* Official Transcript of Records (TOR)  for the Bachelor’s degree with the official grading system and its English translation, bearing the original signature of the registrar and seal of the school
  2.  authenticated* Certificate of graduation in college or the college diploma and its English translation.

  Ph.D. student:

  1.  authenticated* Official Transcript of Records (TOR)  for the master’s degree with the official grading system and its  English translation, bearing the original signature of the registrar and seal of the school
  2.  authenticated* Certificate of graduation in graduate school or the graduate school diploma and its English translation.
  1. Police Clearance Certificate issued by the National Police Authorities in the student’s country of origin duly authenticated by the PFSP having consular jurisdiction over the place (for the student who resided in the Philippines for less than 59 days); or NBI Clearance for those who resided in the Philippines for more than 59 days.
  2. Notarized Affidavit of Support and a Proof of Adequate Financial (Bank Certificate with available fund equivalent to US$2,500) to cover expenses incidental to studies in Xavier University.

 

*IMPORTANT:  The authentication must be done by the Philippine Foreign Service Post (PFSP) or embassy located in the student-applicant’s country of origin or legal residence.  The English translation needs to be authenticated as well.

Step5.     

Verification to be done by the Office of the University Registrar

Step6.     

Receive Clearance Note for Admissions via email on their application status

Step7.     

Submit clear photocopy of Passport to Admissions & Aid Office for Issuance of Notice of Acceptance 

  • The foreign student brings to the Bureau of Immigration (BI) copies of all his/her documents including the NOA for his/her student visa requirement. The BI Liaison Officer of OICN will assist the admitted applicant in processing his/her visa with BI, under the advisement by the OICN Director.

 

  • All foreign undergraduate and/or graduate applicants should comply with the Bureau of Immigration requirements of the Republic of the Philippines. Detailed procedures for conversion of Tourist visa (9a) can be downloaded at immigration.gov.ph.

 

  • Applicants who are below eighteen (18) years old should get a Special Study Permit (SSP) from the Bureau of Immigration. Please inquire at the OICN – BI Liaison Officer for the requirements. The “no valid visa/no SSP, no enrollment” policy is strictly implemented in compliance to Executive Order (EO) 285.

Step8.    

Present either of the documents at the Office of the University Registrar window #14 such as : student visa  (9f), 9 (g), SSP, SRRV, SIRV, working permits, permanent foreign residents to secure  Clearance Note for Admissions.

  • Upon compliance of the above requirements, the admitted foreign student is ready to enroll.

 

B. ENROLLMENT

Step1.   

Print and present Clearance Note for Admissions and Pay down payment and other fees (medical and dental,                 placement exams)  at the Finance Office.

  • Foreign student shall pay a foreign fee of Php 5,000 every semester, apart from the regular tuition and matriculation fees.

Step2.   

Present receipt from Finance to XU Clinic for Medical and Dental checkup

Step3.    

Report to OICN with orange card for signature

      2.1 Fill out Original Personal History Statements (Revised 1998)

      2.2 Submit photocopy of passport bio-page, latest Visa with valid authorized stay and ACR-I card

      2.3 Submit original copies of NBI/Police Clearance and Bank Statement

Step4.   

Submit Hard Copies of the following at the Registrar’s Office (Window 18A):

  1. all original & photocopies of documents uploaded
  2. Either Student Visa 9(f), 9 (g), SSP, SRRV, SIRV, working permits, permanent foreign residents whichever is applicable
  3. Clearance slip from XU Clinic
  4. Alien Certificate of Registration  (ACR) I-CARD

Step5.   

Take exam for the following:

  1. English Placement Test at the English Department
  2. Psychological Exam at the Counseling Office

Step6.   

Proceed to CISO for SLMIS Account Creation

Step7.   

Interview with the College Dean

Step8.   

Get Study Load from College Evaluator and verify courses taken through SLMIS account.

 

C. POST ENROLLMENT

Step1.   

Proceed to Book Center for ID processing

Step2.   

Attend ORSEM

Step3.   

Present orientation clearance signed by the Office of Student Affairs and Guidance & Counseling Office for release of ID and XU Handbook