CPO Guidelines for Requests

For E-blast and Web Update Requests
1. Requesting Unit must fill out Eblast & Web Update Request Form on the web (https://bit.ly/CPO-EWEB) at least 3 days before the scheduled e-blast.
2. Specific instructions:
  • Indicate preferred date & time to e-blast
  • Re-eblast is discouraged to prevent flooding of email unless necessary (e.g. survey, registration, evaluation). Requests for re-eblast are subject to CPO approval to control email traffic.
  • Proofread and submit own articles.
  • Attach high resolution pubmat in JPG or PNG. (Maximum of four photos)
3. EBLAST – The following may be requested for e-blast:
  • Announcements from all the units of the university
  (Achievements, Memo, Policies, etc.)
  • Webinars/seminars or special courses offered
4. Atudent organizations must secure endorsement/approval from OSA.
5. As a general rule, e-blasts will be disseminated once only.
6. CPO will confirm the schedule of posting.
7. WEBSITE UPDATE – To maximize the performance of the website, the following will be accommodated:

Xavier Ateneo News	Xavier Ateneo Bulletin
Articles on University events	Memos (OP/VP/Offices)
Feature stories from the different units	Notices/ Official Announcements
Local news that features XU	Scholarship Exam Results
Events/Activities that involve XU	Enrolment/Admissions
	Jesuit Leadership Pronouncements/Statements

Fill out the Lay-out Request Form found on the web ( https://bit.ly/CPO-LRF ) for proper tracking and queuing as the CPO Team works on a first-come, first-served basis.
CPO will signify approval of the request.
Requests should be made at least ONE (1) week before the intended date of use.

The CPO reserves the right to edit and to decline requests that may have an impact on the performance of the website and the image of the university. (Please adhere to the University Identity manual.)