Mechanics
- The President appoints the Screening Committee on a yearly basis.
- E-blast announcement and posting on the website and bulletin boards.
- Submit nominations online. Nomination Form Employee Excellence Awards 2018
- Nominations may come from all members of the Xavier Ateneo community: Trustees, Administrators, Faculties, Formators, and Staff, except from the members of the Screening Committee.
- All nominations will be cleared by HRO which then submits the list of qualified nominees to the Screening Committee.
- The Screening Committee will inform the qualified nominees in writing.
- Deans/Directors/Principals will be asked to submit documents of qualified nominees to the Screening Committee.
- All qualified nominees per category will be evaluated by the Screening Committee based on the criteria developed by the Screening Committee and approved by the University President.
- Awardees will be announced only during the Recognition Ceremony on May 25, 2018.
For Faculty:
Full-time service with 3-5 years (Rookie), 6-10 years (Junior), 11-more years (Senior) regardless of rank.
For Administrator/Formator:
At least 5 years of service and 3 years of service as Administrator/Formator
For NTS:
At least 3 years of service
- Must have at least Excellent rating in the last 3 performance appraisals.
- Must have demonstrated significant contributions to the unit or to the university.
- Must have untarnished employment record.
- Exemplary moral character
- Awardees are automatically disqualified from the same category in future Xavier Ateneo Ignatian Awards.
- Will exclude the President and members of the Screening Committee.
Selection Process for Faculty
- Department Chairs/Subject Coordinators conduct consultative meetings for choosing nominees on the various categories and submit to the Dean/Principal. Only one nominee for each category is allowed.
- The Dean/Principal then submits the nomination forms to HRO. HRO then forwards the qualified nominees to the Screening Committee for final deliberation.
- The Committee may call on the Dean/Principal to provide documents or pieces of evidence in case clarification is needed.
Selection Process for Admin/Formator/ NTS
All nominations will come from all members of the XU community using online forms. HRO will sort our nominations according to respective category and forward the qualified nominees to the screening committee.
Submit your nomination using the 2018 Xavier Ateneo Ignatian Awards Nomination Form on or before 5PM of May 2, 2018.
Criteria for Judging
Higher Ed/Basic Ed Faculty
| Factors | % |
| 1. Personal Qualities | 15 |
| 2. Organizational Culture and Commitment to Xavier | 10 |
| 3. Competence and Effectiveness | 30 |
| 4. Professional Growth | 20 |
| 5. University Service | 15 |
| 6. Community Involvement | 10 |
| TOTAL | =100 |
Administrator
| Factors | % |
| 1. Personal Qualities | 15 |
| 2. Organizational Culture and Commitment to Xavier | 10 |
| 3. Competence and Effectiveness | 20 |
| 4. Professional Growth | 15 |
| 5. University Service | 15 |
| 6. Community Involvement | 10 |
| 7. Leadership | 15 |
| TOTAL | =100 |
Formator
| Factors | % |
| 1. Personal Qualities | 15 |
| 2. Organizational Culture and Commitment to Xavier | 15 |
| 3. Competence and Effectiveness | 20 |
| 4. Professional Growth | 10 |
| 5. University Service | 10 |
| 6. Community Involvement | 10 |
| 7. Impact of Exemplary Behavior | 20 |
| TOTAL | =100 |
NTS
| Factors | % |
| 1. Personal Qualities | 15 |
| 2. Organizational Culture and Commitment to Xavier | 15 |
| 3. Competence and Effectiveness | 20 |
| 4. Professional Growth | 10 |
| 5. University Service | 10 |
| 6. Community Involvement | 10 |
| 7. Impact of Exemplary Behavior | 20 |
| TOTAL | =100 |
1. Personal Qualities
| Score | Description |
| 5 | Faith and Moral Formation (integrity, respect, justice)/ Spiritual Formation (cura personalis, magis) |
| 5 | Psycho-social Formation (team building, interpersonal relations) |
| 5 | Composure and Orderliness (professionalism, good grooming) |
2. Organizational Culture and Commitment to Xavier (HE, BE, Admin, Formator, NTS)
| Score | Description |
| 2.5/4 | Faith and Moral Formation (integrity, respect, justice)/ Spiritual Formation (cura personalis, magis) |
| 2.5/4 | Psycho-social Formation (team building, interpersonal relations) |
| 2.5/4 | Composure and Orderliness (professionalism, good grooming) |
| 2.5/4 | Respects opinions of others |
3. Competence and Effectiveness (Higher Ed/ Basic Ed Faculty)
| Score | Description |
| 6 | Optimum use of time and resources |
| 6 | Firmly established class procedures and management |
| 6 | Mastery of oral and written communication skills |
| 6 | Mastery of subject matter/s being taught |
| 6 | Sensitivity to various contexts of students |
Administrator
| Score | Description |
| 4 | Executes policies and procedures. Lives out the VMG of the University |
| 4 | Plans the operation (curricular and co-curricular) of activities of department/college/school |
| 4 | Develops a system of monitoring performance of faculty and staff |
| 4 | Conducts regular meetings with faculty and staff of the department/college/school |
| 4 | Evaluates faculty and staff objectively and provides immediate feedback |
Formator
| Score | Description |
| 5 | Optimum use of time and resources |
| 5 | Mastery of oral and written communication skills |
| 5 | Sensitivity to various contexts of stakeholders |
| 5 | Exemplary performance of one's duties |
Non-Teaching Staff
| Score | Description |
| 5 | Optimum use of time and resources |
| 5 | Mastery of oral and written communication skills |
| 5 | Sensitivity to various contexts of stakeholders |
| 5 | Contribution to improvement in the quality of work and customer service or process improvement or to higher productivity |
4. Professional Growth
(HE, BE, Admin, Admin)
| Score | Description |
| 7/5 | Continuing professional enhancement |
| 7/5 | Support and/or apply skills for innovative processes in teaching and learning, use of technology, and research |
| 6/5 | Sensitivity to various contexts of stakeholders |
Formator/NTS
| Score | Description |
| 5 | Continuing professional enhancement |
| 5 | Support and/or apply skills for innovative processes in teaching and learning, use of technology, and research |
5. University Service
(HE, BE, Admin, Formator, NTS)
| Score | Description |
| 10/5 | Active involvement in school committees and activities |
| 10/5 | Initiatives or contributions to the University |
6. Community Involvement
| Score | Description |
| 10/5 | Initiatives or contributions to the wider community |
| 5/5 | Active involvement in civic organizations |
7. Impact of Exemplary Behavior
| Score | Description |
| 6 | Promotes harmony in the workplace |
| 6 | Collaborates with other units of the University in the implementation of community programs of the University |
| 8 | Serves as a positive role model |
8. Leadership
| Score | Description |
| 6 | Proactive in serving the department/college/school |
| 6 | Designs and implements a succession planning program for the department/college/school |
| 8 | Initiates innovation for continuous improvement or productivity of the college/unit |
Screening Committee For Xavier Ateneo Ignatian Awards 2018
| Chairperson | Dr Ruth S Beltran |
| Members | Ms Ma Soledad F Amir Ms Elisabeth B Enerio Fr Anthony C Pabayo SJ Dr Agaton T Panopio Jr |
Calendar of Deadlines
| April 5 | Submission/Discussion of assignments on Awards Criteria and Corresponding Points |
| April 11 | Collate Final Criteria etc. Submission to Fr. Bobby finished documents for approval |
| April 17 | Call for Nominations Deadline: May 2 Announce Search & Call for Nominations Prepare and submit the purchase request for the plaques. |
| Deliberations By Category: | |
| May 2 | Deadline for the submission of the nominations to the HRO Screening Committee to inform qualified nominees reminding them of the two (2) minutes maximum acceptance speech. |
| May 4 | Faculty HEd |
| May 7 | Faculty Basic Ed |
| May 9 | Administrators |
| May 11 | Non-Teaching Staff |
| May 14 | Submission of List of Awardees to Fr Bobby Submit List of Awardees to OP Forward list to the maker of plaques; request for checks |
| May 25 | Recognition Night The Chair of the Screening Committee to announce the awardees. |