The XU Libraries will be holding a Stakeholders' Consultative Meeting and Planning Workshop on Oct 24, 8am to 5pm at the AVR1, Main Library Building.
Prof Lourdes T David, director of Libraries at the Ateneo de Manila University, and Ms Ana Maria B Fresnido, director of Libraries at the De La Salle University, will be sharing their experience in developing the Rizal Library of ADMU and in building the future library/learning spaces at DLSU, respectively.
XU's community expert, Engr Gerardo S Doroja, dean of the College of Computer Studies and chair of the Academic Council Library Committee, will be facilitating the workshop which will focus on aligning library processess, policies & procedures, organizational & human resource development, collection development, information systems & technology services, and building infrastructure with the mission and goals of the University.
PROGRAM
Building the Learning Spaces
Alignment of Library / Knowledge Management with the University’s Mission and Goals
Part I: Experience
Time | Activity | Rationale |
8:00 am – 8:50 am | Registration |
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8:50 am – 9:00 am | Opening Prayer Philippine National Anthem | The Video should highlight a historical timeline of the University Library. |
9:10 am – 9:30 am | Inspirational Message Fr Roberto C Yap | The president will share his personal vision about his dreams of the XU Library. |
9:30 am – 10:00 am | Disposition Setting | Each participant will be given one meta card where they’ll answer the question: “What is my Dream of XU’s Library?”. Afterwards, Sir Gerry will use the data as a jumpstart for the two model Libraries |
10:00 am – 10:45 am | Topic 1: Prof Lourdes T David Ateneo de Manila University | Prof. David will share to the XU community a story, five years in the making: the AdMU’s Rizal Library. The preferred tone: Started as a dream made reality by proper alignment, planning and implementation.
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10:45 am – 11:00 am | BREAK | |
11:00 am – 11:30 am | Topic 2: Ms Ana Marie B Fresnido De La Salle University | Ms Fresnido will share to the XU community the essence of proper planning as the DSLU Libraries commits itself to her plan in building an annex library. |
11:30 am – 12:00 nn | Synthesis: | By now, the participants are able to mirror their experiences and dreams from the two stories. Ms. Japitana will facilitate the process of |
12:00 nn – 1:00 pm | LUNCH BREAK | |
Part II: Reflection and Action
Time | Activity | Rationale |
1:00 pm – 3:00 pm | Workshop Proper: · RED: Processes, Policies and Procedures c/o Ms. Cecille Japitana · YELLOW: Organizational Structure and Staffing Pattern c/o Barbie Ocumen · GREEN: Library and Knowledge Collection c/o Mona Lisa Pangan · BLUE: Information Systems and Technology Support Infrastructure c/o Paulo Gener · VIOLET: Physical Infrastructure c/o Arniel Daluz | Each groups will be facilitated by various facilitators: a) Disposition Setting b) Guide Question a. BLUE CARD: What MORE do we need with our university libraries? (based it with the group theme’s) b. RED CARD: What MORE can we give with our university libraries? c) Each person will write their answers in a meta card d) Group Sharing e) Processing and Deepening a. The BLUE meta cards will be pasted on a big strip. |
3:00 pm – 3:30 pm | BREAK | (slowly return to the Big group area) |
3:30 pm – 4:30 pm | Plenary Session and Synthesis: | Forming the Triangle a. Each group shall be assigned with one reporter (5 minutes each) to share the plenary. Ms Japitana will facilitate the whole process. b. After all had reported, the 5 representatives will have to FIGURE OUT the puzzle… thus, they should form the big triangle. c. Engr. Doroja will synthesize and present the BIGGER PICTURE (Triangular Direction) answering the question:“Are we chasing the same dream?” |
4:30 pm – 5:00 pm |
Closing Ritual: Planting our Dream Library And to be closed by Ms. Cabudoy |
Reflecting the Dream a. Everybody will be going to the “Plant-our-dream” Area. (There should be a big hole intended to plant a tree) b. The Participants are left with a RED CARD where it contains their personal answers to the question: What MORE can we give with our university libraries? c. Prayerfully, everyone will be asked to go back the RED CARD question and individually affirm their commitment to the dreams all of the participants will be building. Called by Name a. The Facilitator invites everyone to Prayer. b. Introduction: God is an Active God · “He is ever at work in people’s lives, inviting, directing, guiding, proposing, suggesting. · This understanding of God animates Ignatian spirituality and gives it its internal cohesion: all designed to help us be more attentive to this active God. · Ignatian spirituality can be described as an active attentiveness to God joined with a prompt responsiveness to his leading. c. God Loving calls us. Our response to God occurs now. · We are not to be inhibited by our own weakness and failure. We are not to ponder our unworthiness. God is working in our lives now and we are to respond now. · God’s dream is as same as our dream all together. As a response, all of you will be called by name. As your name is being called, we invite you to drop the RED CARD in the hole. d. One by one, the Facilitator will call each name, and as expected, the person will place the RED CARD in the hole. At this point, someone should be handling his or her certificate of participation. God’s Dream a. After everyone is being called, The hole will be planted with a tree sprout (preferably a gemelina tree). The tree will represent the collective effort of building the dream. The growing tree will be a constant reminder that God has been loyal with His promises. b. With Engr. Lennie Ong, the University Treasurer, will also assist in placing the time-capsule in the hole. c. Dr. Lina Kwong will affirm the activity, shares a Prayer for everyone. Closing Words a. In a heart filled with Gratitude, the University Director of Libraries, Ms Cabudoy, expresses her gratitude and share her closing words to all.
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